05/15/2020 - SBA Loan Forgiveness Application Form 3508
** Update - 4/27/2020 - SBA will resume accepting applications.
**Update - 4/16/20
- PPP funds have been depleted. SBA is no longer accepting applications.
PPP LOAN FORGIVENESS CALCULATION:
(KEEP RECORDS/RECEIPTS FOR ALL EXPENSES!!)
FORGIVABLE EXPENSES (8-week period from date funds received):
1. Payroll expenses: gross wages, SUTA tax, employer's portion of health insurance, employer's portion of retirement contributions.
2. Mortgage interest: interest on business and real property.
3. Business rent: business and real property lease payments.
4. Business utilities: electricity, gas, water, transportation, telephone, and/or internet - placed in service prior to February 15, 2020
Verify these expenses with the final SBA rules when released.
PRO-RATED ADJUSTMENTS TO FORGIVABLE EXPENSES:
PPP - Tracking Expenses
If you have been lucky enough to receive your PPP funds, you are probably now facing the reality that you must properly use the funds and document how they were used in order to obtain forgiveness for the funds. We are recommending that clients keep the funds in a separate bank account and only transfer funds to the operating/payroll checking accounts as needed to cover the allowable expenses. It will create a detailed audit trail and will keep you from co-mingling the funds and losing track of your remaining balance.
We recommend making transfers individually and notating in the memo what each expense is for if possible.
According to an SBA webinar last week, the eligible expenses will be those that are PAID (not incurred or accrued) in the 8-week period starting the day you received the funds. Keep this in mind for payroll since wages are considered paid when the employee receives the funds, not when earned. Contact PayXperts if you think you will need to schedule an off-cycle payroll to process any additional amounts when you start nearing your deadline. If bonuses are part of your normal annual employee benefits, consider paying them early (if they have been earned) if it will help you maximize the 75% of PPP funds used towards payroll costs. Those payments were, after all, included in the original loan calculation.
Calculating FTE (full-time equivalents) For PPP Loan Forgiveness
Average FTE: This calculates the average full-time equivalency (FTE) during the Covered Period or the Alternative Payroll Covered Period. For each employee, enter the average number of hours paid per week, divide by 40, and round the total to the nearest tenth. The maximum for each employee is capped at 1.0. A simplified method that assigns a 1.0 for employees who work 40 hours or more per week and 0.5 for employees who work fewer hours may be used at the election of the Borrower.
This calculation will be used to determine whether the Borrower’s loan forgiveness amount must be reduced due to a statutory requirement concerning reductions in full-time equivalent employees. Borrowers are eligible for loan forgiveness for certain expenditures during the Covered Period or the Alternative Payroll Covered Period. However, the actual loan forgiveness amount that the Borrower will receive may be less, depending on whether the Borrower’s average weekly number of FTE employees during the Covered Period or the Alternative Payroll Covered Period was less than during the Borrower’s chosen reference period (see Instructions to PPP Schedule A, Line 11). The Borrower is exempt from such a reduction if the FTE Reduction Safe Harbor applies. See the FTE Reduction Safe Harbor instructions below.
Use Your Current Pay Cycle
Alternative Payroll Covered Period: For administrative convenience, Borrowers with a biweekly (or more frequent) payroll schedule may elect to calculate eligible payroll costs using the eight-week (56-day) period that begins on the first day of their first pay period following their PPP Loan Disbursement Date (the “Alternative Payroll Covered Period”). For example, if the Borrower received its PPP loan proceeds on Monday, April 20, and the first day of its first pay period following its PPP loan disbursement is Sunday, April 26, the first day of the Alternative Payroll Covered Period is April 26 and the last day of the Alternative Payroll Covered Period is Saturday, June 20. Borrowers who elect to use the Alternative Payroll Covered Period must apply the Alternative Payroll Covered Period wherever there is a reference in this application to “the Covered Period or the Alternative Payroll Covered Period.” However, Borrowers must apply the Covered Period (not the Alternative Payroll Covered Period) wherever there is a reference in this application to “the Covered Period” only.
Disclaimer: This is for informational purposes only. Check with your accountant and/or banker for advice before proceeding with any business decisions related to the information posted here.